HubSpot Repair Services for SMBs — Fix Your CRM, Get Back to Growing
Your HubSpot isn’t broken. It’s just not set up for you!
If you’re struggling with broken workflows, bad data, reporting gaps, or a messy CRM, you don’t need a new system — you need a HubSpot fixer. That’s what I do!
I help small and mid-sized businesses repair, clean up, and optimize their HubSpot so it works the way you always thought it would.
Does this sound like your HubSpot?
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Workflows that don’t trigger when they should — or trigger too often
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Reports that don’t match reality (and no one trusts the numbers)
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Duplicate contacts and companies everywhere
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Form submissions that don’t go to the right person
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Sales pipeline stages that don’t match your actual process
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No clear way to track renewals, expansions, or customer churn
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Marketing emails going out to the wrong people — or not at all
If you’re nodding your head right now, you’re in the right place.
The HubSpot Repair Process
Discovery Audit
Prioritize Fixes
Implement & Test
What I fix most often
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Data Cleanup & Deduplication – Stop wasting time on bad records
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Workflow & Automation Repairs – Ensure leads flow where they should
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Pipeline Alignment – Sales stages that match your real-world process
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Lifecycle Stage & Lead Scoring Fixes – Clear, automated progression from lead to customer
- Form & Notification Issues – Get submissions to the right rep instantly
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Renewal & Expansion Reporting – Know your churn, retention, and growth rates
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Integration Troubleshooting – Zoom, Teams, QuickBooks, Shopify, and more
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Custom Reporting Dashboards – Track the KPIs you actually care about
Why Work with Me?
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9+ years working with HubSpot across Sales, Marketing, and Service Hubs including more than a dozen certifications: Inbound, Marketing Hub, Sales Hub, Ops (Data) Hub, and Solutions Partner
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Specialist in SMB needs — I know the budget, team size, and time constraints you face. I have over 20 years working with small and mid size businesses in a marketing capacity.
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Real results — I’ve helped SaaS companies increase renewal tracking accuracy by 300%, e-commerce brands clean up 70K+ records, and service businesses cut lead assignment time in half
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Hands-on, not hands-off — I don’t just hand you a “fix list”; I do the work and make sure it sticks
Your HubSpot Should Work for You — Not the Other Way Around
How do I fix broken workflows in HubSpot?
If your workflows aren’t triggering, it usually comes down to one of three things: incorrect enrollment criteria, deactivated triggers, or property mismatches. I start by auditing each branch and trigger condition to see what’s firing—and what’s not. In many cases, fixing it means standardizing property values or enabling re-enrollment so contacts or deals can re-enter when criteria change. My HubSpot Repair service includes this full diagnostic and repair process.
Why don’t my HubSpot reports match my actual sales?
This happens when pipeline stages, deal properties, or expected revenue fields are inconsistent—or when custom fields aren’t mapped correctly in reports. I rebuild reports from the ground up using verified data sources (Deals, Contacts, and Companies) and standardized properties, so what you see on the dashboard actually reflects what’s happening in your business.
How do I clean up duplicate contacts in HubSpot?
HubSpot has a native duplicate management tool, but it only catches some records. I use a mix of HubSpot’s deduplication logic (email, company domain, phone) and manual filtering via lists and property cleanup to ensure you don’t merge the wrong people. The goal isn’t just fewer duplicates—it’s a CRM that’s actually reliable again.
How do I fix HubSpot form notifications?
If form submissions aren’t reaching the right person, it’s often because the form is associated with the wrong business unit, notification recipients aren’t set properly, or workflow notifications weren’t added. I check all those layers and build a reliable routing workflow that ensures every lead goes where it should—no missed opportunities.
How long does a HubSpot repair take?
Most small to mid-size businesses see results in 2–4 weeks, depending on how many issues we uncover. The initial audit usually takes a few hours, after which I prioritize quick wins before tackling deeper structural fixes. All of this reviewed with you in advance of any work being completed.
How do I fix HubSpot form notifications?
If form submissions aren’t reaching the right person, it’s often because the form is associated with the wrong business unit, notification recipients aren’t set properly, or workflow notifications weren’t added. I check all those layers and build a reliable routing workflow that ensures every lead goes where it should—no missed opportunities.
What’s the difference between a HubSpot Fix and a full rebuild?
A HubSpot Fix targets specific issues (like broken automation, messy data, or inaccurate reports). A rebuild means starting over—something you usually don’t need. My approach focuses on repairing your existing setup, keeping what works, and optimizing what doesn’t.
How often should I review or “tune up” HubSpot?
At least quarterly. Small problems—like outdated properties or inactive workflows—can snowball quickly. That’s why I offer ongoing maintenance options with monthly or quarterly HubSpot Health Checks to keep your data, workflows, and reporting accurate.
Why aren’t my HubSpot marketing emails sending?
Common causes: the contact is on a suppression list, the subscription type isn’t set correctly, or the email isn’t connected to the right HubSpot campaign. I troubleshoot all of these, clean your lists, and ensure you’re compliant with HubSpot’s subscription and deliverability settings.
What does a HubSpot audit include?
My HubSpot audit covers:
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Data quality (properties, duplicates, naming conventions)
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Workflow performance (logic, triggers, re-enrollment)
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Reports and dashboards
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Pipeline configuration
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Lead capture and routing
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Email and notification setup
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A deep dive into each of the “Hubs” to see what’s working and what needs improvement
You get a clear “what’s broken / what to fix first” roadmap—plus recommendations for long-term stability.